In general, support will be provided only for activities that relate to the individual’s role and responsibilities at the college.  The activities should benefit both the individual and the college. 

Some faculty members may choose to create a plan that integrates professional development with their normal duties, while others may follow a program that takes them away from their normal duties for a period of time.

Please note the following:

1. Term Faculty, faculty on probationary appointments and faculty who have been at the college for less than two years are not eligible to apply for Long Term PD Funds.

2. Any faculty member funded for Long Term PD must remain in the active employ of the college after completion of the activity, for a period equal to the funding period.  Failure to comply will require repayment of funds on a pro-rated basis.

3. Not all applications will necessarily be supported.  Should the demand for funds exceed the amount available, applicants may be approved for a portion of their funding request.  Funding levels are at the discretion of the committee.

4. Faculty receiving Long Term Funding will not be eligible for Short Term Funding during the same period (April 1 – March 31).

5. A PD Committee member who is also an applicant for Long Term Funding cannot participate in the approval process in the year the application is submitted.
Text Box: Long Term PD

Approval Process:

Applications for the 2012/13 fiscal year must be submitted by January 31, 2012.  Late applications will not be considered.  There is one application review per year.  Applicants will generally receive a response by the end of February.

New applications should include the following, in the following order, corner stapled (DO NOT submit binders, folders or bound material).  You must submit 12 copies of the application.

1. Cover sheet

2. A detailed rationale for the activity demonstrating the value of the planned activity to the individual as well as the College in relation to the individual’s role.

3. A detailed plan for the activity, annualized if the activity spans multiple years and indicating which year the application relates to.

4. A comprehensive and detailed budget sheet .  Please refer to the budget guidelines below.  This should include a statement of the applicant’s financial contribution, other sources of funding and/or potential contributions the applicant may give back to the college community such as donating textbooks to the Learning and Teaching Centre or Library, offering to do a workshop or seminar, mentoring other faculty embarking on similar programs, etc.

5. Copies of supporting documents such as brochures, calendars, proof of application, costs, etc.

6. Letter of acknowledgement and/or support from the Chair (please advise if YOU are the department Chair) that states how the activity relates to your role and responsibilities at the college and the benefits for both you and the college.

7. Letter of acknowledgment and/or support from the Dean/Director or Associate Dean/Director that states how the activity relates to your role and responsibilities at the college and the benefits for both you and the college.

Applications for 2nd year funding (and beyond) should include the following:

1. Cover sheet

2. A summary of the original application that includes the detailed rationale for the activity.  The application must demonstrate the value of the planned activity to the individual as well as the College and the detailed annualized plan for the activity.

3. A summary of the activities completed to date, and what remains to be done.

4. Changes to the activity and/or changes to the applicant’s contribution.

5. A comprehensive and detailed budget sheet including budget for subsequent years.

6. Letters of continued support from the Chair AND Dean/Director or Associate Dean/Director.

 

PLEASE NOTE THAT APPROVAL FOR FUNDING IN ONE FISCAL YEAR DOES NOT GUARANTEE FUNDING FOR SUBSEQUENT YEARS.

Local 12 of the Federation of Post Secondary Educators of BC

Approval Priority:

In the event that the total amount requested exceeds budgeted funds, applications will be prioritized on the following basis:

1. Applications for on-going, previously approved Long Term activities

2. Applications for new Long Term activities

3. Applications for new Long Term activities from applicants who have previously received Long Term Funding.

4. Seniority (if all other factors are equal)

Budget Guidelines:

The plan and budget should refer to the fiscal year for the current application.  Applicants should also attach a detailed budget sheet for all years in the plan.  (ie.  If you are applying to do a 4 year program, prepare a budget for each year of the program.)

Faculty may apply for EITHER activity costs, or Salary replacement, but not BOTH.

Should you plan to apply for activity costs, the following items may be considered for funding:

w Tuition costs

w Travel and Accommodation Expenses

w Costs associated with the activity such as fees, materials, textbooks (EXCLUDING internet and computers)

Should you plan to apply for Salary Replacement, you may apply for the equivalent of a 20% annual leave.  This leave can be taken in many different forms, but cannot exceed the equivalent of  20% of full time work.